BAHR 3105 ABC LLC a logistics company located in Muscat had branches in over 150 countries. The Company has issues with communication, workflow process being long and slow, unaddressed staff grievances etc. The company had decided that in order to improve the employee’s experience in the company an HRIS software may be purchased. Within 3 months the company purchased the software and it was test run and implemented. W

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NIZWA COLLEGE OF TECHNOLOGY
BUSINESS STUDIES DEPARTMENT
SEMESTER -2 / ACADEMIC YEAR 2019-2020
FINAL EXAM (ASSIGNMENT)
COURSE CODE BAHR 3105
COURSE NAME HUMAN RESOURCE INFORMATION SYSTEM
LEVEL ADVANCED DIPLOMA
TUTOR(S) DR. SHAMSUDDIN KHUTHBUDDIN
SECTION(S) 1
DURATION:
DATE TIME
START FRIDAY, MAY 15, 2020 9:00AM
END SUNDAY, MAY 17, 2020 8:00AM
MARKS BREAK UP:
Question No. Marks for Each Question
1 10
2 10
3 10
4 10
5 10
TOTAL MARKS 50
INSTRUCTIONS:
1) The Final Assignment will be available in Moodle at 9:00 am on the date of examination.
2) This is an open resource examination; there are Three (3) pages including this front page. Students are allowed to refer any
digital materials (Internet, ProQuest, Masader, and OER) with proper referencing and citation for each answers.
3) Students has to answer the questions typewritten in the word (.docx) format. Figures / Diagrams, equations and solving of
problems can be written by hand and added to the document as a picture/image.
4) Save the assignment file using the student ID & Course code.[ EXAMPLE : 22s1234 – BAHR3105 – HRIS]
5) Students should submit the answers through the Turnitin link provided in moodle page. If any problem occurs, send it to
the staff email shamsuddin.khuthbuddin@nct.edu.om
6) Students are encouraged to upload the answers in the moodle at least two hours before the deadline to avoid any technical
issues.
7) In case of any technical problem in opening or submitting your assignment please contact your course tutor through email
and copy the Department Head
8) Any form of cheating is punishable. Students involved in cheating will be treated according to the Plagiarism and Academic
Integrity Policies.
9) Students are advised to write the answers in their own words. Based on the plagiarism policy and the department approved
similarity level, the marks will be deducted for the plagiarized [Copied] answers.
10) Students should complete their assignment within given time. Assignments submitted after the deadline will be marked 0.
ACADEMIC INTEGRITY & PLAGIARISM POLICY:
The student should be ready to prove the authenticity of the work done. If any form of plagiarism/reproduction of answers are
discovered, student will be awarded zero marks.
DECLARATION:
I declare that the Final Exam (assignment) submitted is original and acknowledge that I am aware of the NCT’s Integrity and
Plagiarism Policies (January 2011) mentioned in moodle, and the disciplinary guidelines and procedures applicable to
breaches of such policy and regulations.
I AGREE TO THE TERMS AND CONDITIONS:
STUDENT NAME
STUDENT ID
DATE OF SUBMISSION
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INSTRUCTIONS TO ANSWER THESE QUESTIONS
1. There are 5 (Five) Questions in this Final Exam (Assignment).
2. All Questions are compulsory and hence all must be answered.
3. Answer in
a. 60 words for 2 marks
b. 90 words for 3 marks
c. 120 words for 4 marks
d. 150 words for 5 marks
e. 300 words for 10 marks
4. Answers should be clear and to the point.
5. Typography:
Font style : times new roman
Font size : 12
Line spacing : 1.5
Paper size : A4
QUESTION 1 (5+5 =10 Marks)
ABC LLC a logistics company located in Muscat had branches in over 150 countries. The Company has issues with
communication, workflow process being long and slow, unaddressed staff grievances etc. The company had decided
that in order to improve the employee’s experience in the company an HRIS software may be purchased. Within 3
months the company purchased the software and it was test run and implemented. Within 1 month after its installation
the company headquarters in Muscat received many complaints such as wrong salary was credited to their account
with some employees receive more and some less. Leaves applications were not approved which resulted in loss of
pay, Performance appraisals were made with rules that are followed in other countries, date and time formats were
changed leading to confusion in employee information and differences in working hours and holidays.
a. Explain the HR functions where HR department was facing problems after implementing new HRIS system.
(Answer in 150 words)
b. Explain what could have gone wrong during the different stages of SDLC that has resulted in these issues.
(Answer in 150 words)
QUESTION 2 (5+5 =10 Marks)
In the Information Technology Industry the companies visit college at least 18 months in advance to select the
students for employment. One automobile manufacturing company which specializes in manufacturing cars visited
39 colleges and selected 120 girls who were pursing their mechanical engineering. The company issued the
appointment orders and were asked to join the company once they get their final semester results next year. Based on
data that the company maintained in the HRIS it forecasted the requirements and hence the recruitment decisions
were made. The company also strategized that they would want to brand their company as diversified employer and
hence recruited girls. A year later when these students were about to graduate and join the company the HR
department found that the data has errors and that the number of employees required were only 70. The first 70
students who were recruited joined the company , but the remaining 50 students were waiting for their joining date
for nearly 8 months. Most of the students had also availed education loans from banks to pay of their fee , which they
need to pay back. This resulted in students going into the court and the government ordering the company to employ
all the remaining 50 girls. The company had no work for them, and it also lost its reputation and other issues.
a. As a HR Explain the challenges you will face to save the employees as well as the company’s reputation. (Answer
in 150 words)
b. Explain the modules in HRIS that you would check to address this issue. (Answer in 150 words)
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QUESTION 3 (10 Marks)
An organization that manufactures trains got a contract from European country’s government for 100 million rials.
The company got its contract in 2019 and was expected to start work in 2020 march. But due to COVID -19 the
government called for a total shutdown and work was put on hold. Due to this the government has informed the
company that the payments are likely to get delayed and that the company needs to wait for 6 months. In this is
situation the company’s board of directors held a meeting to alter their strategic plans from “innovate and grow” to
“Survive by cutting cost”. The management also informed the HR department to make the necessary plans , goals
and objectives that will help achieve the new strategic goals.
a. In this scenario, as a HR staff explain the changes that you will bring about to various modules in an HRIS System
with detailed examples. (Answer in 300 words)
QUESTION 4 (10 Marks)
You work for a company as a HR executive. The company is currently using a HRIS system that was bought, installed,
and maintained by an outsourced IT company since 2010. The system was designed and upgraded using many
programming languages. The system according to you was old and needs to be scrapped and new system be installed.
At the same time the company suggests that you need to modify the existing system sighting cost factors and financial
issues the company may have to face if they go for a new system. The management of your company is not convinced
and asks you to submit a report to justify your suggestion.
a. Make a report comparing the company’s decision and your suggestion and choose the best one. (Answer in 300
words)
QUESTION 5 (10 Marks)
The Harvard model of HR states that there are six stakeholders to a business of which four are mentioned below.
• Shareholders
• Management
• Employees
• Government
Similarly to the Harvard Model, the Warwick framework focuses on five different elements in HR:
• The outer context (includes political, technical, and competitive factors, among others)
• The inner context (the structure, leadership, culture, task-technology)
• Business strategy content (company objectives, product market, and general strategy)
• HRM context (Job role, definition, organisation, HR outputs)
• HRM content (HR flow, reward systems, employee relations, work systems, and other aspects)
a. As a HR student can you explain how HRIS can be used as a tool that to connect the four stakeholders with the
five elements of HR. (Answer in 300words)