Section ix – project management
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Week 6 Group Assignment: Sections IX & X
IX. Project Management
This section of the business case provides a summary of the team’s plan for managing and implementing the proposed project. Its purpose is to convince the decision-maker(s) that the project will be managed effectively, so that the stated objectives will be met within the time and budget allocated to the project. A complete “Project Management Plan” would be separately developed and contain much more detail than is required here. This section should begin with a brief introduction followed by three subsections (A, B, C.), with a lead in statement for each:
A. Project Management. Write a description, using a paragraph for each, explaining how the following aspects of the project will be managed:
1. Project Scope
2. Time/Schedule
3. Cost
4. Quality
5. Communications
6. Stakeholders
B. Project Team. List the members of the project team by their roles (not by name).
C. Schedule. Provide a schedule that lists the major tasks involved and how much time they require. The schedule should be detailed enough to cover all the important activities, but does not need to include a Work Breakdown Structure.
Approach to Developing this Section
The six management areas listed come from the Project Management Body of Knowledge (PMBOK) list of about 10 knowledge areas. Use the resources provided in the Week 6 Content to fully understand what is to be included for each of the above management areas.
In developing the list of the project team members, keep in mind the scope and budget for the project. The project team should have all the required skill sets, but team members may function in multiple roles. In order to keep costs low, the team should be as small and efficiently designed as possible. The team should include both functional and IT personnel.
The schedule should be developed with the understanding that when the business case is approved, many of the project planning and analysis and design steps will have been completed. So, using the information previously documented in the business case, the team should identify the major steps that remain to fully implement the project, and determine reasonable timeframes for them to be accomplished. The schedule should be presented as a table with tasks, duration, and participants, including the person who has the lead for that activity. The following table may be copied and used, if so desired:
Task
Duration
Leader
Participants
Task 1
Task 2
Etc.
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